Art Scanner with AI Privacy Policy
Art Scanner with AI Privacy Policy
Last Updated: September 16, 2026
Effective Date: September 16, 2026
Welcome to the Art Scanner with AI Privacy Policy ("Policy"). This Policy describes how we collect, use, store, and protect your information when you use the Art Scanner with AI mobile application ("App"). Please read this Policy carefully along with our Terms and Conditions of Use.
By using the App, you agree to the collection and use of information as described in this Policy.
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1. INFORMATION WE COLLECT
We collect and process the following types of information:
a) Images You Provide
When you use the App to scan artwork, you provide images either by taking a photo with your camera or selecting an image from your device's photo gallery. These images are:
• Sent to Google's Gemini AI service for analysis (see Section 3 for details).
• Saved locally on your device within the App's private storage area.
• With your consent, uploaded to and stored on Google Firebase Storage, so we can identify the artwork and improve our AI and our service. You give this consent by ticking the consent checkbox before your first scan, and that consent then applies to your later scans in the App. If you do not consent, your images are never uploaded and remain on your device only. You can withdraw consent or request deletion of your uploaded images at any time (see Section 6).
b) Scan Results
When you scan an artwork, the AI-generated analysis results (including identified artwork title, artist name, historical information, and artistic analysis) are:
• Stored locally on your device in a local database (SQLite).
• A maximum of 20 scan results are retained on your device. When the limit is reached, the oldest scan results and their associated images are automatically deleted.
• Also recorded, together with scan metadata, in Google Firebase Firestore (see Section 1c) so we can analyze and improve the service.
c) Scan Metadata
For the purpose of improving our service, our AI accuracy, and understanding usage patterns, we record the following metadata about each scan in Google Firebase Firestore:
• Artwork title, artist, year, medium and style (as identified by the AI)
• Whether the artwork was identified, and the AI's confidence level
• The AI analysis result text
• When you have consented to upload, the Storage path of your uploaded image (see Section 1a)
• Your app language and device platform (iOS or Android)
• An anonymous user identifier
• Timestamp of the scan
This metadata does NOT include any name, email, or other information that directly identifies you. Uploaded images themselves are stored in Google Firebase Storage and only when you have given consent.
d) Anonymous Authentication
The App uses Firebase Anonymous Authentication to create a random, anonymous user identifier (UID). This identifier:
• Does NOT require you to create an account, provide an email, phone number, or any personal information.
• Is used solely to associate scan metadata, uploaded images, and subscription status with your session.
• Cannot be used to identify you personally.
e) App Usage Analytics
We use Google Firebase Analytics to collect anonymous usage data, including:
• App open events
• Feature usage (e.g., scan started, scan completed, image source selected)
• Subscription page views and purchase events
• Error events (e.g., scan failures)
This data is collected in aggregate form and does not personally identify you. It helps us understand how users interact with the App so we can improve the experience.
f) Advertising Data
The App shows rewarded video ads (for example, "watch an ad to scan again") through Google AdMob. To serve these ads, Google's advertising services may collect and process device and usage information, including advertising identifiers (such as Apple's IDFA on iOS and the Advertising ID on Android).
• On first launch (and when required), we present Google's consent form (Google User Messaging Platform, "UMP") and, on iOS, Apple's App Tracking Transparency ("ATT") prompt.
• Your choices there determine whether the ads you see are personalized or non-personalized, and whether the advertising identifier is used for tracking.
• Google's collection and use of this data is governed by Google's Privacy Policy (https://policies.google.com/privacy) and Google's Advertising policies.
g) Crash and Diagnostic Data
We use Google Firebase Crashlytics to detect and fix crashes and errors. When the App crashes or encounters an error, Crashlytics collects diagnostic information such as the error/stack trace, device model, operating system version, and app state at the time. This information is used only to diagnose and fix problems.
h) Feedback You Provide
If you choose to send us feedback from within the App, we collect the feedback message, your star rating, and the email address you enter, and store them in Google Firebase Firestore. Your email is used solely to reply to your feedback. Providing feedback is entirely optional.
i) Purchase Information
If you subscribe to our premium service, payment processing is handled entirely by Apple's App Store or Google Play Store. We do NOT directly collect, process, or store your payment information (such as credit card numbers). We only receive confirmation of your subscription status from the respective app store.
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2. HOW WE USE YOUR INFORMATION
We use the information collected for the following purposes:
• To provide the core service: analyzing artwork images using AI and displaying results to you.
• To store your scan history locally so you can review past scans.
• With your consent, to store your uploaded images and scan records so we can identify artworks and improve our AI and service.
• To show rewarded ads and grant additional scans, and to manage advertising consent.
• To process and manage your premium subscription status.
• To analyze aggregated, anonymous usage patterns to improve the App.
• To diagnose and fix crashes, technical issues, and bugs.
• To respond to feedback you send us.
• To ensure the security and integrity of the App.
We do NOT:
• Sell or rent your personal data to third parties.
• Build advertising profiles about you ourselves (any ad personalization is performed by Google's advertising services, subject to your consent choices).
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3. THIRD-PARTY SERVICES
The App uses the following third-party services that may collect and process data:
a) Google Gemini AI (Google LLC)
• Purpose: To analyze artwork images and generate detailed information about the artwork.
• Data shared: The image you scan is sent to Google's Gemini AI API for processing.
• Google's processing of this data is governed by Google's Privacy Policy (https://policies.google.com/privacy) and Google's Generative AI Terms of Service.
• We do not control how Google processes data sent to their AI service.
b) Google Firebase (Google LLC)
We use several Firebase services:
• Firebase Anonymous Authentication: Creates anonymous user identifiers.
• Firebase Firestore: Stores scan metadata (artwork title, artist, year, medium, style, AI result text, uploaded-image storage path, language, platform, anonymous user ID, timestamp), feedback, and subscription entitlements.
• Firebase Storage: Stores the images you scan, only when you have consented to upload.
• Firebase Analytics: Collects anonymous app usage statistics.
• Firebase Crashlytics: Collects crash and diagnostic data.
Firebase's data processing is governed by Google's Privacy Policy (https://policies.google.com/privacy) and the Firebase Terms of Service.
c) Google AdMob (Google LLC)
• Purpose: To show rewarded ads within the App.
• Data shared: Device and usage information, including advertising identifiers, subject to your consent choices (UMP / ATT).
• Governed by Google's Privacy Policy (https://policies.google.com/privacy) and Google's Advertising policies.
d) Apple App Store / Google Play Store
• Purpose: Processing in-app subscription payments.
• Data shared: Payment transactions are handled directly by the respective platform.
• Their data processing is governed by Apple's Privacy Policy (https://www.apple.com/legal/privacy/) and Google's Privacy Policy (https://policies.google.com/privacy), respectively.
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4. DATA STORAGE AND RETENTION
a) Local Data (On Your Device)
• Scan results (title, subtitle, AI analysis text, images) are stored locally on your device.
• A maximum of 20 scan records are retained. Older records are automatically deleted when this limit is exceeded.
• Local data is stored within the App's private storage area and is not accessible to other apps.
• Uninstalling the App will permanently delete all locally stored data.
b) Cloud Data (Firebase Firestore & Storage)
• Scan metadata (title, artist, year, medium, style, AI result text, uploaded-image storage path, language, platform, anonymous user ID, timestamp) is stored on Firebase Firestore servers.
• Images you scan are stored on Firebase Storage servers only when you have consented to upload.
• Feedback (message, rating, email) is stored on Firebase Firestore only when you choose to send it.
• This data is retained for service and AI improvement purposes and may be periodically deleted.
c) Analytics and Crash Data
• Anonymous analytics and crash-diagnostic data are retained according to Google Firebase's standard retention policies.
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5. DATA SECURITY
We take reasonable measures to protect your information:
• All data transmitted between the App and third-party services (Firebase, Gemini AI, AdMob) is encrypted using industry-standard TLS/SSL protocols.
• Uploaded images are stored under access rules that restrict writing to your own anonymous account and are not served back to other users of the App.
• Local data is stored in the App's sandboxed storage area, which is protected by the operating system.
• We use anonymous authentication, meaning no personally identifiable credentials are stored.
• We do not store payment information on our servers.
However, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security of your data.
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6. YOUR RIGHTS AND CHOICES
a) Deleting Local Data
• You can delete individual scan records from your scan history within the App.
• You can delete all local data by uninstalling the App.
b) Photo Upload Consent
• Image upload is optional and only happens if you tick the consent checkbox before scanning. If you do not consent, your images are never uploaded.
• To withdraw a previously given consent, or to request deletion of images you have already uploaded and their scan records, contact us at the email in Section 10.
c) Analytics and Advertising Choices
• You can change your advertising and tracking choices through the in-app consent form (UMP) and, on iOS, App Tracking Transparency.
• You can further limit analytics and ad personalization through your device settings:
- iOS: Settings > Privacy & Security > Tracking, and Analytics & Improvements
- Android: Settings > Google > Ads
d) Camera and Photo Access
• The App will request permission to access your camera and photo gallery. You can deny or revoke these permissions at any time through your device settings. Without these permissions, the scanning feature will not function.
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7. CHILDREN'S PRIVACY
The App is not directed to children under the age of 13 (or the applicable age in your jurisdiction). We do not knowingly collect personal information from children. If you believe that a child has provided us with personal information, please contact us so that we can take appropriate action.
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8. INTERNATIONAL DATA TRANSFERS
Your information may be transferred to and processed in countries other than your own, including the United States, where Google's servers are located. By using the App, you consent to the transfer of your information to these countries. We rely on Google's data protection measures and standard contractual clauses for international data transfers.
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9. CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time. If we make material changes, we will notify you by updating the "Last Updated" date at the top of this Policy. We encourage you to review this Policy periodically. Your continued use of the App after any changes constitutes your acceptance of the updated Policy.
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10. CONTACT US
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Email: kimloydmail@gmail.com
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